What do you do with the maintenance reports? If you use them to identify the need for repair or replacement, great. So insulation resistance tests showed some cables are becoming marginal and after seeing this on the maintenance reports, you schedule cable replacement. But if this function is all you do with the reports, you’re missing an opportunity to make maintenance more efficient and effective.
Review those reports for gaps that need filling. For example, do the start and stop times on the report indicate a need to provide specialized kits for that equipment? If it’s not clear from the report why the job took so long, ask the tech who did the work.
Don’t make the reports your starting point for the review process, either. Time-stressed maintenance techs often minimize what they enter into a report. To see what’s really going on, supervisors should be on the floor, observing first-hand. Look for, and ask about, opportunities to upgrade test equipment, create or buy special tools, or upgrade the equipment being maintained.